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The current Covid-19 pandemic is going to change the business world forever. For at least a considerable period of time, we won’t have events and corporate meetings without masks, and the fear of getting infected is going to impact minds of people. Soon, it would be a norm to conduct virtual events. If you are planning a virtual corporate event, finding the right planner that specializes in corporate meeting management is critical. In this post, we are discussing how virtual events are planned and executed, and how to find the right service.
How are virtual events planned?
Every corporate event has a specific agenda, and various factors determine the need for arrangements. Once you have figured out the number of attendees, locations, and specifics, the next step is to contact a corporate planner, who can offer guidance on the choice of platform that’s ideal for the event. They will take extra steps to architect the entire event, so that the meeting/talk goes as smooth as possible. From handling the registrants, to sharing links, promoting the event, and offering technical support, they will do it all. If the number of attendees is huge, planning a corporate event may involve technical challenges, and the event planner is expected to handle all of that.
Finding the right corporate event planner
Expertise and experience with virtual events should be your first priorities. Check if the company has worked in your niche, review some of the latest big events, and find more through reviews. You may also invite the planner for a discussion, to understand what they can bring to the table, and if they have the technical knowhow to handle a virtual event. Some corporate planners have extensive experience of managing virtual and hybrid events, and that kind of industry-specific exposure can be really handy.
Things to discuss
Clients and corporate event planners need to work in a collaborative manner to make an event happen. For virtual events, test runs are necessary, while for hybrid events, on-ground arrangements need as much attention. Check the service profile of the planner, what they have managed for other clients, and be specific about your requirements. There is no one single way of arranging an event, but a good planner brings in all the platforms and options, so that the right decision is taken in time.
Check online now for corporate event planning services and ask for estimates!